Features to Eliminate Downtime and Run Maintenance Right
Everything your maintenance team needs — in one CMMS platform. Preventive scheduling, work order management, 5S audits, real-time analytics, and team management that replaces spreadsheets and paper logs.
Preventive Maintenance
Stop reacting. Start preventing.
Threshold-Based Triggers
Automatically create job cards when machines reach active hours or time-based thresholds. Never miss a service window again.
MTBF Tracking
Monitor Mean Time Between Failures to identify reliability issues before they become critical breakdowns.
Calendar View
Visual calendar interface with color-coded urgency levels. See your entire maintenance schedule at a glance.
Preferred Day Scheduling
Configure preferred maintenance days per machine to align with production schedules and minimize disruption.
Priority Escalation
Automatic priority escalation rules ensure overdue maintenance gets immediate attention before it causes failures.
Recurring Schedules
Set up daily, weekly, monthly, or custom recurring maintenance tasks. The system handles the rest.
Job Card Management
Every task tracked. Every detail captured.
Complete Lifecycle Tracking
Track jobs from creation through pending, scheduled, in-progress, verification, to completion with full visibility.
QR Code Integration
Scan machine QR codes for instant job card access and technician check-in. No searching, no delays.
Mobile-First Interface
Touch-friendly interface designed for technicians working on the shop floor. Works on any device.
Complete Audit Trail
Every change is logged — who made it, when, and what was modified. Full traceability for compliance.
5 Priority Levels
LOW, MEDIUM, HIGH, CRITICAL, and EMERGENCY priorities with automatic escalation and color-coded alerts.
Version Control
Automatic versioning with locking mechanism prevents concurrent edits and data loss across teams.
Analytics & Reporting
Data-driven decisions. Measurable results.
MTTR Tracking
Mean Time To Repair metrics help identify bottlenecks and improve response efficiency across your team.
Cost Analytics
Complete visibility into maintenance spend by machine, location, and type. Know exactly where money goes.
Reliability Scores
Machine reliability trends help make data-driven replacement and investment decisions.
Technician Performance
Track completion rates, average repair times, and quality metrics per technician for better resource planning.
Custom Reports & Exports
Export data in multiple formats for custom analysis, management presentations, and audit compliance.
Real-Time Dashboards
Live KPIs and metrics updated in real-time. Instant visibility into your entire maintenance operation.
5S Audit System
The only CMMS with built-in 5S.
Structured Audits
25-question checklist covering all 5 pillars: Sort, Set in Order, Shine, Standardize, and Sustain.
Photo Evidence
Capture before/after photos to track improvements and maintain accountability with visual proof.
Real-Time Scoring
Automatic scoring across all 5 pillars with overall and per-pillar breakdowns. Track progress instantly.
Action Item Tracking
Convert audit findings into actionable tasks with owner assignment and deadlines. Nothing gets lost.
Gamification & Leaderboards
Scores and leaderboards encourage participation, build healthy competition, and drive continuous improvement.
Operator Integration
Operator-specific 5S questions ensure frontline engagement. Everyone participates, not just supervisors.
Team Management
Right access. Right people. Right time.
Role-Based Access Control
7 user roles — Admin, Manager, Technician, Operator, Basic, Ticket Manager, and Demo — each with granular permissions.
Location-Based Access
Restrict users to specific locations for multi-site operations. Each plant sees only its own data.
Department Management
Department-level access control for operators and specialized roles. Organize your team structure cleanly.
Activity Audit Logs
Complete audit trail of all user actions for compliance, security, and accountability.
Technician Assignment
Assign primary technicians, supervisors, and backup technicians per machine. Clear ownership always.
Operator Dashboard
Simplified mobile interface for operators — daily checklists, routine inspections, and shift handoffs.
Notifications & Alerts
The right alert. The right person. Instantly.
Multi-Channel Delivery
Send via Email, Telegram, and FCM push notifications simultaneously. Reach your team wherever they are.
User Preferences
Each user configures their own alert preferences by notification type. No noise, only signal.
Telegram Integration
Telegram bot with OTP verification for secure, instant notifications. Easy setup, no app downloads.
Real-Time Status Updates
Job status changes, priority escalations, and due reminders pushed in real-time to all stakeholders.
Email with Retry Logic
Enterprise-grade email service with automatic retry on failures. Every alert gets delivered.
Escalation Chains
Define escalation paths so critical tasks automatically notify supervisors when deadlines approach.
Ready to Eliminate Downtime?
Start with a free plan and explore every feature. Or book a 30-minute demo to see how MaintainMachines fits your factory.